Description We are seeking an Administrative Assistant to join our team in the Service industry based in Indianapolis, Indiana. The role involves ensuring the smooth running of office operations by handling incoming calls, greeting clients, and entering information into the computer system. The Administrative Assistant will also be responsible for assisting with payroll and accounting duties, preparing and maintaining reports, receiving and preparing outgoing mail, and maintaining office efficiency.

Responsibilities:

• Ensures a safe working environment by adhering to company policies and processes.

• Handles incoming calls professionally and directs calls accordingly.

• Greets clients and prospective clients, making them feel comfortable when visiting the office.

• Enters information into the computer, such as timesheets, job files, purchase orders, and log sheets.

• Assists the Administrative Assistant with payroll calculations and accounting/bookkeeping duties, such as coding invoices and expense reports.

• Prepares, reviews, and updates daily, weekly, and monthly reports as required; maintains various records and logs in the system.

• Receives letters, packages, etc., and notifies the sender of its acceptance and location; prepares outgoing mail by drafting correspondence and securing parcels.

• Contacts vendors for pricing, ordering, and maintaining needed supplies.

• Manages files, makes copies, operates office equipment, and follows office workflow procedures to ensure maximum efficiency. Requirements • Minimum of 3 years of experience as an Administrative Assistant or related role in the service industry

• Proficiency in using MS Word and MS Excel

• Ability to perform data entry tasks, including numeric data entry

• Experience in organizing files and maintaining administrative office systems

• Excellent typing skills for data entry tasks

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to multitask and prioritize tasks efficiently

• Proven ability to work in a team environment

• Willingness to learn new skills and adapt to changes in job requirements

• High school diploma or equivalent required; higher education or certifications in relevant fields are a plus

• Demonstrated ability to maintain confidentiality and handle sensitive information

• Strong problem-solving skills and ability to make decisions independently

• Experience in customer service is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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