Administrative Assistant Administrative Minneapolis, MN * ID: 210591-911 * Full-Time/Regular Who we are: Build your career with Boldt. As a member of the Boldt team, you'll collaborate with some of the most knowledgeable professionals in the construction industry. You'll have the chance to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You'll succeed in a workplace culture that recognizes, respects, and values differences. Boldt's focus on innovation, collaboration, and employee development provides an opportunity for all our employees to Build Boldly. HOW YOUR ROLE FITS INTO BOLDT: The Administrative Assistant willserve asan ambassador forThe Boldt Companyby being the first point of contactforvisitors and guests. This position will provide administrative support and related services crafted to improve operating efficiency. Required Skills WHAT YOU GET TO DO: Perform basic administrative tasks such as copying, filing, and mailing as directed by management team. Prepare and process invoices using process automation software. Prepare letters, memos, emails, other correspondence, etc. Coordinate the corporate mailing program as well as act as primary liaison between The Boldt Company and mail/packaging vendors. Prepare the mail operations center for conducting the day's business. Sort mail as well as process overnight deliveries. Prepare required internal reports as it pertains to mail and package usage, trends, etc. Monitor inventory and order office supplies. Ensure meeting rooms are set-up with proper equipment, materials and supplies. Order and set-up food and beverages. Test and assist with technology required for meetings. Clean up after meetings. Greet visitors with a friendly and effective manner. Effectively use telephone, email, and other forms of communication to present a quality-oriented image where every customer is treated in a consistent, courteous, and professional manner. Assist employees in miscellaneous inquiries or needs. Perform special projects as assigned. This may include projects for human resources, finance, or the president's office. Required Experience WHAT WE EXPECT FROM YOU: High school degree or equivalent required. At least two years of administrative experience required. Intermediate Microsoft O365 knowledge required. PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine and computer printer. The ability to effectively communicate is required. The employee may occasionally move up to 15 pounds. The working conditions of this positionrequires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends. The Boldt Company is an Equal Opportunity Employer Disclaimer: This job description is intended to be a summary of the primary essential duties and responsibilities of this position.The job description is notintendedto be inclusive of all duties an individual in this position might be asked to perform orall the qualifications that may be required either now or in the future.Other duties,responsibilitiesandactivities may be assigned or changed at any time. Individuals in this role may be subject to annual Motor Vehicle Records check. Outcome of any MVR checks conducted may negatively impact the persons' ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of the Boldt Company or rent a vehicle through the Boldt Company travel provider, for a period of up to 1 year. The Boldt Company is an equal opportunity employer and value di ersity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. This policy applies to all employees and job applicants.