Description

Robert Half is looking for an administrative assistant in Reno, NV to support day-to-day operations in a fast-paced office environment. Duties include managing calendars, scheduling appointments, coordinating meetings, and handling incoming calls. Assist with administrative tasks such as data entry, filing, and maintaining office supplies. Strong organizational and communication skills required. Prior experience in office administration preferred.

• Manage calendars and schedule appointments for team members

• Coordinate meetings, including booking conference rooms and arranging necessary equipment

• Answer and redirect incoming phone calls, taking messages when necessary

• Handle correspondence, including emails and physical mail

• Assist with basic accounting tasks such as invoicing and expense tracking

• Perform data entry tasks to update and maintain databases and spreadsheets

• Organize and maintain physical and digital filing systems

• Order and maintain office supplies and equipment inventory

• Assist in organizing company events and outings

• Provide general administrative support to the team as needed.

  Requirements

• Manage executive calendars, scheduling appointments, and coordinating meetings

• Answer and direct phone calls, take messages, and handle inquiries

• Prepare and distribute correspondence, memos, and emails

• Assist in preparing presentations and reports

• Maintain and update filing systems, both physical and digital

• Handle incoming and outgoing mail and packages

• Assist in bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts

• Order and maintain office supplies and equipment inventory

• Arrange travel accommodations and itineraries for executives and team members

• Provide general administrative support, such as photocopying, faxing, and scanning documents

• Coordinate office events and meetings, including catering and logistics

• Ensure office policies and procedures are followed and suggest improvements when necessary

• Handle sensitive information with confidentiality and discretion

These duties can vary depending on the specific needs of the organization and the administrative assistant's level of experience and expertise.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .