APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Shenango is seeking a candidate for an Administrative Assistant - Intermediate Support. This individual should be a highly motivated, organized, and detail-oriented professional who will provide excellent administrative support for the Office of Academic Affairs. This office directs Penn State Shenango’s academic programs and faculty. This position will manage multiple responsibilities in support of this work. Responsibilities for this position include but are not limited to the following:

• Provide staff support for the Campus Director/Chief Academic Officer (CDCA) and the Assistant Director of Academic Affairs (ADAA).

• Assist the Assistant Director of Academic Affairs in hiring, monitoring, and evaluating all adjunct faculty.

• Schedule meetings for the Assistant Director of Academic Affairs.

• Process and track spending in the Academic Affairs budgets.

• Track workloads and supplements for all full-time and adjunct faculty.

• Provide support for searches, including assistance with itineraries/travel.

• Work with Human Resources to support the onboarding and hiring process for all new full-time and adjunct faculty. Assure all adjunct hires are onboarded correctly, including processing I-9 and other forms.

• Provide staff support for promotion and tenure process to ensure documents are accurate and complete and deadlines are met.

• Coordinate and oversee the processing of financial and human resources forms; coordinate office equipment purchases and material. 

• Prepare and maintain database of adjunct contacts and budget details.

• Oversee faculty travel and Professional Development by arranging, processing, and reconciling all travel related expenses.

• Maintain record of faculty travel.

• Serve as the point of contact for purchasing office supplies for the office of Academic Affairs.

• Work with the Office of Global Programs for onboarding international hires.

• Provide clerical and administrative support for academic-related events, including the Student Research Fair, Faculty Lecture Series, and other programs as needed.

• Order textbook desk-copies for all campus faculty.

• Provide clerical support to campus Faculty Senate.

• Assist Strategic Communication with purchasing and updating faculty webpage information.

• Assign all student ratings of teaching effectiveness.

• Maintain database of syllabi, instructors, semester classes, and budgetary detail for each instructor.

• Assist the Assistant Director of Academic Affairs/ in hiring and onboarding tutors for the Shenango Academic Resource Center (SHARC).

Education and ExperienceThis position typically requires a High School Diploma/GED or Vocational Training/Degree plus 2 years of related experience or an equivalent combination of education and experience. Excellent communication, writing, interpersonal and organizational skills are a necessity to success in this role. Proficiency with Microsoft Office (Word, Excel and Outlook in particular) is required. Experience with LionPATH (Penn State student portal), OneDrive, iTwo (database), Adobe Acrobat, and SAP/Concur are strongly preferred.

For full consideration, applicants must upload a cover letter and resume with their application. For any questions, please contact Dr. Elaine Andrews, Assistant Director of Academic Affairs, at eja12@psu.edu.Penn State Shenango is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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