Job Information
Janus Henderson Investors Administrative Assistant (12mth FTC) in Sydney, Australia
Why work for us?
A career at Janus Henderson is more than a job, it’s about investing in a brighter future together .
Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.
Our Values are key to driving our success, and are at the heart of everything we do:
Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust
If our mission, values, and purpose align with your own, we would love to hear from you!
Your opportunity
Be responsible for reception duties such as greeting external guests, providing refreshments, tidying meeting rooms and answering the reception phone line
Maintaining the kitchen / breakout area
Assisting the EA to the Head of Australia & Office Manager, to include:
Diary management for the Head of Australia (When needed)
Arrangements for any external & internal events
General office housekeeping / admin tasks
Maintaining office stationery by checking inventory and ordering items monthly
Understanding the T&E policy and assist staff with Concur related questions
Printing and binding of presentations
Collate information for itinerary during Portfolio Manager visits
Any staff travel bookings
Assisting the Head of Compliance, APAC, to include:
Scheduling board and committee meetings each quarter
Collation & distribution of board meeting papers
Registering and recording training attendance
Monitoring and recording inducement forms
Recording of minutes during board and committee meetings
Assisting the Head of Retail Research on:
Collating due diligence questionnaires
Liaising with offshore stakeholders, collating data requirements for research reviews
Your role may require you to interact with other Janus Henderson offices, employees and third parties based in different time zones such as the UK, USA and Asia
Carry out additional duties as assigned
What to expect when you join our firm
Hybrid working and reasonable accommodations
Paid volunteer time to step away from your desk and into the community
Support to grow through professional development courses, tuition/qualification reimbursement and more
All-inclusive approach to Diversity, Equity and Inclusion
Complimentary subscription to Headspace – the mindfulness app
Corporate membership to ClassPass and other health and well-being benefits
All employee events including networking opportunities and social activities
Must have skills
Previous experience in an office administration role
Minimum 2 years working experience within the financial services industry
Intermediate to advanced skills in the Microsoft suite of products
Nice to have skills
An ability to handle changing priorities as they arise
Ability to be proactive at all times and to “think outside of the box”
Excellent interpersonal skills, both written and verbal
Ability to take care of business units across various time zones and regions
A flexible approach to work requirements when and if required, particularly related to office hours or day-to-day duties as the need arises
Excellent organizational and time management skills, with an ability to set and work to, priorities and deadlines
A desire to “roll your sleeves up” and show flexibility and a shared desire to achieve results
Demonstrated willingness to help with additional tasks that may be outside of your remit, if the need arises
Supervisory responsibilities
No
Potential for growth
Mentoring
Leadership development programs
Regular training
Career development services
Continuing education courses
You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.
At Janus Henderson Investors we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don’t worry if you don’t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request we’re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at recruiter@janushenderson.com
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